Position Summary

The Vice President, Finance & Corporate Administration leads all aspects of finance, accounting, and corporate administration across the organization. This role oversees core finance and accounting functions, HR and recruiting, risk and compliance, and corporate administration to ensure financial integrity, operational efficiency, and business alignment with CreatorUp’s growth objectives.

The ideal candidate is both strategic and hands-on—a finance leader who thrives in a high-growth, entrepreneurial environment, can manage cross-functional complexity, and enjoys building systems and teams that enable scale.

Salary Range: $125,000 – $145,000 per year plus employee benefits

Reports to: CEO & COO

Location: Los Angeles / Remote

Position Overview

Financial Operations: Ensure that the company has accurate, timely, and reliable financial information to support day-to-day operations and basic decision-making:

• Cash monitoring and short-term cash planning
• Oversight of monthly close and financial reporting
• Review of general ledger, journal entries, and account reconciliations
• Coordination with accounting, payroll, and production accounting teams
• Cash monitoring and short-term cash planning
• Financial hygiene and process improvements as needed
• Primary point of contact for finance-related questions

Financial Planning & Analysis (FP&A):

• Investor and lender reporting
• Board meeting preparation
• Monthly or quarterly financial packages (KPIs, forecasts, insights)
• Rolling forecasts and forward-looking analysis
• Strategic cash planning and runway management
• Support for fundraising, debt conversations, and investor diligence
• Executive-level financial insights to support leadership decisions

Delivery, Execution & Revenue Enablement:

• Identification of operational inefficiencies and margin improvement opportunities
• Financial insight into resourcing, utilization, and delivery economics
• Sales workflow and pipeline financial analysis
• Support for pricing, scoping, and deal structure
• Cross-functional alignment between finance, operations, and sales leadership
• Establishing metrics that link execution to financial outcomes

 Strategic & Analytical Support:

• Ad hoc financial modeling and scenario analysis
• Investment – Due diligence support
• Pricing, unit economics, or margin deep dives
• Long-range planning or strategic financial roadmaps
• One-time reporting or investor materials
• Systems evaluation or implementation support

Finance Responsibilities:

Finance and Accounting

• Manage / Oversee day-to-day accounting operations including Revenue & Accounts Receivable, Expenses & Accounts Payable, GL, tax and payroll to ensure timely and accurate collections and payments
• Manage / Oversee  monthly / quarterly / annual close and ensure all financial statements (Balance Sheet, Income Statement and Cashflow Statement) are accurate and completed in a timely manner in accordance with U.S. GAAP and accounting authorities in select international markets
• Implement / Manage / Oversee production accounting and payroll best practices and systems.  Drive the evolution of systems to support scalable reporting and automation
• Manage / Oversee the Company’s accounting, procurement and T&E related systems
• Implement and maintain strong internal controls and policies to safeguard company assets.
• Manage / Oversee annual financial statement audit and relationship with external auditors
• Manage / Oversee US accounts and financial statements, with support from outsourced accounting firm
• Manage / Oversee international accounts and financial statements, with support from accounting firms in foreign markets (including Singapore, India, Greece and the UAE)

Financial Planning and Analysis

• Lead the annual budgeting process, quarterly forecasts, monthly reporting and rolling financial models for Net Bookings, Revenue, Gross/Net profit, COGS, OPEX and Cashflow
• Perform monthly variance analyses and recommend corrective actions
• Provide financial insight and decision support to guide pricing, margin management, and investment decisions.
• Present key financial metrics, dashboards, performance analyses and recommendations to leadership to support executive decision-making
• Partner with business and production leads to align resource planning and project profitability.
• Work cross-functionally with Production, Marketing, Business Operations, and Sales teams to drive operational efficiencies. Work collaboratively across organizations to improve and establish processes which enable growth
• Establish metrics and analysis for a high-growth company.  Develop leading indicators to predict future performance.  Drive increased forecast accuracy
• Establish a high level of credibility with internal customers
• Synthesize and present findings periodically to key stakeholders and investors.

Cash Management & Risk

• Manage cash flow, working capital, and liquidity to support business operations and growth initiatives.
• Oversee treasury functions, including forecasting, banking, and credit management.
• Identify and mitigate key financial and operational risks; maintain adequate insurance coverage and risk management policies.
• Support investor reporting, debt management, and capital planning as required.

Production Accounting

• Partner with production leadership to implement job costing, budget tracking, and profitability.
• Ensure consistent financial controls and reporting across client projects, retainers, and production workflows.
• Build and manage a scalable production accounting function aligned with creative operations.

Investor Relations

• Prepare financial updates / models / scenarios for Board meetings, Monthly Investor Reports and investor meetings and provision of accurate and timely financial statements, budgets, forecasts and analyses
• Maintain / Manage the company’s capitalization table
• Manage the company’s employee stock option plan

Corporate Administration Responsibilities:

International Entities

• Manage international accounting firms in international markets, including but not limited to, Singapore, India, Greece and the UAE.  Oversee the financial statements for US and international operations
• Manage international corporate directors and oversee corporate filings in the US and abroad to maintain / expand international presence

• Platforms
• Manage and optimize the resources, agreements and relationships with outsourced financial service, internal resources and financial platforms (including, QuickBooks, Backdrop (production expense management), Expensify (corporate expense management), ADP)

Insurance

• Partner with insurance providers (currently, MFE Insurance) in the US and internationally to optimize and renew company-wide insurance policies
• Confirm insurance coverage levels correspond to the levels requested by clients in each client contract – obtain additional insurance as needed

Tax

• Partner with tax accountants (currently, Charles Lee) in the US and internationally to file and report annual taxes and comply with other tax requirements

Financial Audit

• Manage annual financial audit and relationship with external auditors
• Develop and implement appropriate financial controls and fraud policies

Banking and Debt Financing

• Maintain excellent working relationships with banking partners (currently, Bank of America in the US)
• Evaluate and, as appropriate, employ debt financing options

Production Accounting & Production Payroll

• Oversee production payroll and production accounting

Payroll

• Manage / Oversee all aspects of payroll administration, including setup, processing, new hire/termination coordination,
• Manage and administer benefits, such as payroll deductions for benefit plans, paid and sick time-off tracking, medical/dental/vision coverage and setting up retirement plan contributions and limits.
• Manage / Oversee payroll administration for US and international employees and contractors, including, but not limited to, managing the employee master file, payroll accounting and financial reconciliations
• Ensure compliance with city, state, national and international HR regulations

Employee Benefits

• Manage and optimize the relationship and agreement with employee benefit providers / platforms
• Optimize employee benefit programs to ensure employee satisfaction and retention

Qualifications:

• Bachelor’s degree in Finance, Accounting, or Business; MBA or CPA preferred.
• 10+ years of progressive finance leadership experience, including experience in media, production, or SaaS environments.
• Proven ability to manage multi-entity accounting and international operations.
• Experience leading cross-functional teams covering finance, HR, and administration.
• Strong analytical, strategic, and communication skills with the ability to partner across creative and technical teams.
• High degree of integrity, ownership, and ability to thrive in a fast-paced, entrepreneurial environment.

Skills:

• Expert knowledge of GAAP, SEC reporting, and regulatory compliance
• Advanced proficiency in financial modeling and analysis
• Strong understanding of financial systems and software
• Experience in board/investor relations and corporate governance
• Knowledge of corporate law and regulatory requirements
• Experience working with external auditors and tax accountants

Personal Attributes:

• Exceptional analytical and problem-solving skills
• Outstanding communication and presentation abilities
• Strong ethical standards and integrity
• Ability to manage multiple priorities in a fast-paced environment
• Excellent interpersonal and networking abilities